Monday, September 17, 2012

How to customize Quick Access Toolbar in MS Excel

Microsoft Excel has different parts. The Ribbon, Office Button, Quick Access Toolbar, Menu Group, Formula Bar, Address Bar, Status Bar, Headers, Vertical Scroll Bar, Horizontal Scroll Bar and so on.

Each part of excel has its own importance. Let me discuss one of the Important part of Excel, that is Quick Access Toolbar.

And also, we will see what are the new options in Excel 2013 relates to the quick Access Toolbar

What is Quick Access Toolbar


Quick Access Toolbar is an independent toolbar, which is allowing user to add his favorite commands/controls for quick access.

Quick Access Toolbar is exactly like Tool Box.



Let say, I frequently use Comma style, Pivot Tables, Define Name, Data Validation options in Excel. But each of these options are in different Ribbon tabs. So, to quickly access these options I put all these options in Quick Access Toolbar.

We can feature Quick Access Toolbar either above the Ribbon or below the Ribbon, that is purely based on our convenient. But, the default location of Quick Access Toolbar is the upper left corner, next to the Office Button (above the Ribbon). (In Excel 2013 version - default position is the upper left corner above the Ribbon)

How to Move Quick Access toolbar from one location to the another location?

  1. Right Click on the Quick Access Toolbar or any option in the Ribbon.
  2. Select Show Quick Access Toolbar above the Ribbon / Show Quick Access Toolbar below the Ribbon
How to add favorite commands to Quick Access Toolbar?
  1. Right Click on the Quick Access Toolbar or any option in the Ribbon and Select Customize Quick Access Toolbar
    • Click Office Button, Select Excel Options and Select Customize (in Excel 2007)
    • Click Office Button, Select Options and Select Quick Access Toolbar (in Excel 2010)
    • Select File from Ribbon, Click Options and Select Quick Access Toolbar (in Excel 2013)
  2. Select All Commands under Choose commands from drop down
  3. Then we can find all the options in MS Excel
  4. Select any of the favorite option
  5. Click Add
  6. Like that, we can add all the required controls
  7. Click OK
Then we can able to find those options in Quick Access Toolbar

Once we Click Reset, Excel delete all customizations and reset default settings for Quick Access Toolbar.

Keyboard Shortcuts to Quick Access Toolbar controls

The other bigger advantage of the Quick Access Toolbar is that each control in Quick Access Toolbar has allotted one unique shortcut.

It is not very difficulty to remember these shortcuts.

The shortcuts order is Alt and 1, Alt and 2, Alt and 3, Alt and 4 ..... Alt and 09, Alt and 08, Alt and 07 ...... Alt and 0A, Alt and 0B, Alt and 0C .....

(Note: Alt and 1 means Click Alt and release, then click 1)



Let say, I have added 4 controls to Quick Access Toolbar 1) Save 2) Undo 3) Redo 4) Comma Style.

Then the short cuts allotted to these four controls are Alt and 1, Alt and 2, Alt and 3, Alt and 4 respectively.

What are the new options for Quick Access Toolbar in MS Excel 2013

Reset All Customizations

  • Reset Only Quick Access Toolbar - Excel delete all the customizations and reset default settings for Quick Access Toolbar. (this option same as Excel version 2007 and Excel version 2010)
  • Reset All custiomizations - Excel delete all customizations from Quick Access Toolbar as well as in Ribbon Tabs and reset default settings 

Export or Import Customizations
  • Export All Customizations - We can export current Ribbon and Quick Access Toolbar customizations into a file that can be used and imported into the other computer
  • Import Customization file - Import any exported Ribbon and Quick Access Toolbar customizations to include in the desired Excel file

15 comments:

  1. You made some decent points there. I checked on the web for more info about the issue and found
    most individuals will go along with your views on this site.



    Have a look at my web blog :: diet plan for women

    ReplyDelete
  2. Convert numbers into words in MS Excel - Spell Number
    One of my friends often used to ask me is there any formula in MS Excel through which he can convert number into text, number to word conversion or simply if he can spell numbers to English. He was using MS Excel 2007 file to maintain record of his business and needed this formula for reporting
    purposes. I told him that there is no in-built formula in Excel for this conversion and he had to create Macro to make this happen. There can be other people as well facing the same problem so I have decided to upload its method for public use.

    1. Open Microsoft VB for excel. This can be done through Alt + F11.
    2. Insert module by right clicking “VBA Project” on extreme left of the screen. This can also be done through “Insert Module”.
    3. Past VBA code given below, save & close it and save your file as Macro enabled file (Excel Macro Enabled Workbook).
    Note: Formula name for this action is “SpellNumberToEnglish”

    ReplyDelete
  3. Excel Everest l like this blog along with both blogs are really helpfull for me to learn excel.


    ReplyDelete
  4. Exceed expectations Everest is an intelligent, instinctive, and completely far reaching Microsoft Excel instructional exercise. It is manufactured ideal inside Excel so you'll learn by doing. It incorporates 41 themes that are considered to be THE business basics. Microsoft Excel Training

    ReplyDelete
  5. It is truly nice blog and we are offer activation and support service for office com setup. Office Setup Office is an Independent technical support service provider for a great variety of third party products, brands and services.
    setup.office.com
    office .com/setup

    ReplyDelete
  6. There is lots of Writer but your writing way is so good and different. It’s really helpful for us and knowledgeable so thanks for sharing...
    Advanced Excel Training in Delhi
    Advanced Excel Training in Noida
    Advanced Excel Training in Gurgaon

    ReplyDelete
  7. I would like to say that this blog has really convinced me, you give me the best information! Thanks, very good post.

    Skillfin learning’s online excel course provides you 1 year access and instant doubt resolution along with 24x7 live interaction. The course is accessible on mobile and TV. Completion certificate of excel course can help you in cracking an upcoming interview.

    ReplyDelete
  8. Good job, The article looks great and so useful.

    Advance Bulk Miller

    ReplyDelete
  9. All thanks to Elegant loan firm for helping me secure a loan of $1,000,000.00 USD to establish my Foodstuff supermarket business in different places. I have been looking for financial help for the past four years. But now, I am completely stressed free with all the help of the loan officer Mr Russ Harry. So, I will advise any person who seeks funds to improve his or her business to contact this great firm for help, and it is real and tested. You can reach him through- Email --Elegantloanfirm@Hotmail.com-  or Whats-app +393511617486.

    ReplyDelete

Share your comment here..